The recently released HIPAA rules create a renewed focus on email security. BAS takes security seriously and proactively encrypts email messages containing Social Security numbers or credit card numbers. Recipients of BAS messages containing this personal information must set up a Cisco Secure email account to access the message securely.
BAS Outgoing Email Inspection
All emails BAS employees send pass through BAS’ Cisco IronPort encryption system (IronPort) and are evaluated for Social Security and/or credit card numbers.
If IronPort detects a BAS outgoing email subject, body and/or attachment containing this information, it will encrypt the email and send it, automatically.
Opening BAS Encrypted Emails
If you receive an encrypted email from BAS, the first time, you will need to setup your Cisco Encryption Account (CEA). You CEA is an account that identifies your email server and personal inbox for use not only with BAS’ Cisco encryption system, but with any other Cisco encryption system you may encounter with other organizations.
Setting Up Your Cisco Encryption Account
It is a very simple and quick process to setup a CEA. When you receive the first BAS encrypted email, simply double-click on the attachment titled “SecureDoc.html.” Immediately, your browser will open displaying an image of an envelope on which will be instructions and data fields for setting up your CEA Account. Once you proceed through the setup process, return to your email and, again, double-click on the attachment titled SecureDoc.html; your email will open and any attachments will be readily available.
Subsequent Encrypted Emails
Once you have set up your CEA, you will be able to open future encrypted emails by double-clicking on the attachment titled SecureDoc.html and entering your CEA password, accordingly.
BAS’ email encryption process is just one of the many security processes BAS has in place to protect client and participant information.
