Employers subject to the Fair Labor Standards Act (FLSA) must keep records for each non-exempt worker. The records must include accurate information about the employee, the hours worked and the wages earned. There is no required form for the records. The following is a listing of the records that an employer must maintain:
- Employee's full name and social security number;
- Address, including zip code;
- Birth date, if younger than 19;
- Sex and occupation;
- Time and day of week when employee's workweek begins. Hours worked each day and total hours worked each workweek;
- Basis on which employee's wages are paid;
- Regular hourly pay rate;
- Total daily or weekly straight-time earnings;
- Total overtime earnings for the workweek;
- All additions to or deductions from the employee's wages;
- Total wages paid each pay period; and
- Date of payment and the pay period covered by the payment.
These records must be kept for at least 3 years. For more information on records for employees under the FLSA, refer to the Department of Labor’s fact sheet which can be accessed by clicking here.
