Employers subject to the employer shared responsibility provisions of the Affordable Care Act should have distributed their 1095 Forms to full-time employees and covered individuals. Affordable Care Act compliance does not stop with form distribution. After the Form 1095 distribution, the shift in focus turns toward transmitting ACA information to the IRS. Employers must transmit their Form 1094-B/C to the IRS by March 31, 2023.
The IRS is informed of coverage and offers of coverage through the transmission of Form 1094. Form 1094 is in most cases an electronic transmission to the IRS that includes all data provided on Form 1095. Form 1094 electronic transmissions for the 2022 calendar year must be completed by March 31, 2023.
Each employer in a controlled group must transmit its own Form 1094. While employers may transmit multiple Form 1094s, one form from each employer must be marked as the authoritative transmittal.
If an employer has 250 or more 1095 Forms, the 1094 transmission must be made electronically. For employers with fewer than 250 1095 Forms, the 1094 may be mailed to the IRS in a flat envelope. For the 2023 tax year, Forms must be sent electronically if the employer is required to file 10 or more of any IRS form.
If you use BAS for Affordable Care Act data collection and reporting, your 1094 forms will be submitted to the IRS by the March 31, 2023 deadline. For more information about BAS’ ACA Data Collection and Reporting Services, contact your account manager or solutions@BASusa.com.
