The start of a new calendar year presents a prime opportunity for HR departments to reset, refocus, and ensure compliance with key deadlines. Proactively addressing HR tasks in January sets the stage for a successful year. Here are some top priorities for HR teams as they begin the year:
- Review and Update Employee Records
Start the year by auditing employee records to ensure all personal, tax, and benefit information is current. Confirm updates to employee addresses, emergency contacts, and Form W-4 details, especially for employees who moved or made changes during open enrollment. Accurate records are crucial for payroll, benefits, and compliance purposes.
- Distribute Tax Documents
Prepare and distribute tax forms such as Form W-2 and Form 1095-C (if applicable) by the IRS deadlines. Ensure forms are accurate and ready for employees to file their taxes. Notify employees about how to access these forms, whether through mail or electronically.
- Plan Training and Development Initiatives
Evaluate training needs for the year and plan sessions for compliance training, leadership development, and skill enhancement. January is also a good time to refresh workforce members on policies like anti-harassment and cybersecurity.
- Finalize Performance Goals and Reviews
Set the tone for the year by aligning individual and departmental goals with organizational objectives. If your company conducts annual performance reviews, ensure the process is planned, communicated, and initiated early in the year.
- Conduct Benefits Follow-Up
Double-check that benefit elections made during open enrollment are accurately implemented. Address employee questions about benefits, confirm payroll deductions, and review carrier invoices for accuracy.
- Ensure Compliance with New Laws
Review updates to federal, state, and local employment laws that may have taken effect on January 1. Update employee handbooks, policies, and workplace postings as necessary.
- Plan Employee Engagement Activities
Start the year with a focus on engagement by planning team-building events or wellness initiatives to foster morale and productivity.
By tackling these priorities early in the year, HR departments can streamline operations, ensure compliance, and create a positive foundation for the months ahead. A well-organized January sets the tone for a productive and successful year for your workforce.
Benefit Allocation Systems (BAS) provides best-in-class, online solutions for: Employee Benefits Enrollment; COBRA; Flexible Spending Accounts (FSAs); Health Reimbursement Accounts (HRAs); Leave of Absence Premium Billing (LOA); Affordable Care Act Record Keeping, Compliance & IRS Reporting (ACA); Group Insurance Premium Billing; Property & Casualty Premium Billing; and Payroll Integration.
MyEnroll360 can Integrate with any insurance carrier for enrollment eligibility management (e.g., Blue Cross, Blue Shield, Aetna, United Health Care, Kaiser, CIGNA and many others), and integrate with any payroll system for enrollment deduction management (e.g., Workday, ADP, Paylocity, PayCor, UKG, and many others).
