As tax season approaches, HR professionals take the lead in ensuring their workforce is well-informed and prepared to counter potential online scams and identity theft risks. Safeguarding personal and organizational information during this period is a collective effort. HR professionals can give the following tips to their employee to protect against cyber threats.
- Guard Social Security Details
- Stress the importance of limiting Social Security number disclosures to the bare minimum. Encourage employees to share this sensitive information only when absolutely necessary, reducing exposure to potential threats.
- Exercise Caution with Personal Information
- Advise employees to refrain from sharing personal information with unfamiliar entities. Emphasize the need to provide details only to trusted and verified sources, fostering a culture of vigilance.
- Strengthen Password Practices
- Educate your workforce on the significance of robust passwords. Recommend a minimum of 10 characters, with 12 being preferable, and discourage password repetition to enhance individual security.
- Secure Wireless Networks
- Guide employees on setting up password and encryption protections for their wireless networks. Encourage the use of multi-factor authentication whenever possible for an added layer of defense.
- Beware of Phishing Scams
- Train your workforce to recognize phishing scams by identifying suspicious emails. Emphasize the importance of avoiding clicks on attachments or links in messages from unknown sources to minimize potential risks.
- Utilize Security Software
- Highlight the need for employees to use reliable anti-virus programs and ensure they stay updated. Keeping security software current enhances individual protection against evolving cyber threats.
- Promote Online Safety Education
- Extend cybersecurity awareness to employees with limited online experience, including children. Provide educational sessions to enhance their understanding of safe online practices, fostering a secure digital environment.
- Encourage Regular File Backups:
- Stress the importance of regularly backing up critical data onto secure drives or cloud storage. This precaution ensures data recovery in case of unforeseen circumstances, minimizing potential data loss.
- Educate on Public Wi-Fi Risks:
- Share insights on the risks associated with public Wi-Fi connections. Advise employees to exercise caution when accessing sensitive information in public spaces, opting for secure networks whenever possible.
As HR professionals, your guidance plays a pivotal role in ensuring the collective resilience of your workforce against cyber threats during tax season. By empowering employees with these proactive measures, you contribute to a secure digital landscape for the entire organization. Stay informed, stay vigilant, and work together to strengthen the cybersecurity posture of your workplace.
Benefit Allocation Systems (BAS) provides best-in-class, online solutions for: Employee Benefits Enrollment; COBRA; Flexible Spending Accounts (FSAs); Health Reimbursement Accounts (HRAs); Leave of Absence Premium Billing (LOA); Affordable Care Act Record Keeping, Compliance & IRS Reporting (ACA); Group Insurance Premium Billing; Property & Casualty Premium Billing; and Payroll Integration.
MyEnroll360 can Integrate with any insurance carrier for enrollment eligibility management (e.g., Blue Cross, Blue Shield, Aetna, United Health Care, Kaiser, CIGNA and many others), and integrate with any payroll system for enrollment deduction management (e.g., Workday, ADP, Paylocity, PayCor, UKG, and many others).
