Terminating Administrator Access: A Key Step in Protecting Your MyEnroll360 Data
When an employee with administrative access to MyEnroll360 leaves your company or changes job roles, one of the most important security actions you can take is to immediately end their system access. It may seem like a simple housekeeping step, but from a security standpoint, timely access termination is one of the strongest safeguards against unauthorized activity and data breaches.
Why Access Termination Matters
Administrators in MyEnroll360 have elevated permissions that allow them to view, edit, and manage sensitive employee and employer data including enrollment records, demographic information, and plan details. If an individual’s employment with your company ends or their responsibilities no longer require this level of access, retaining those credentials poses a serious security risk to your organization.
Even without malicious intent, unused or outdated administrator accounts can create vulnerabilities for your company. They are prime targets for phishing attacks or credential theft, and they make it harder for your organization to maintain a clear record of who is responsible for system activity. From a compliance perspective, maintaining inactive or unnecessary user accounts can also conflict with your company’s data security standards and audit requirements.
Key Security Risks of Retaining Access
- Unauthorized data access: A former or reassigned employee could still log in and view MyEnroll360 records.
- Credential compromise: Hackers often exploit inactive or forgotten accounts to gain system entry.
- Audit complications: Keeping outdated accounts active may lead to findings of weak access control in security or compliance reviews for your company.
Best Practices for HR and Security Teams
- Immediately deactivate administrative access when an employee leaves or transfers to a role that no longer requires administrative rights. Contact your account manager or info@basusa.com for help with changing admin credentials.
- Review access lists regularly to confirm that all current administrators still require access based on their job responsibilities.
- Document terminations and access changes as part of your offboarding and access control procedures.
A Shared Responsibility
Protecting MyEnroll360 data requires both technology and good process. HR and management play a critical role in keeping system access aligned with job duties. Promptly removing administrative access when it’s no longer needed helps prevent potential misuse and demonstrates the organization’s commitment to strong data protection practices.
Benefit Allocation Systems (BAS) provides best-in-class, online solutions for: Employee Benefits Enrollment; COBRA; Flexible Spending Accounts (FSAs); Health Reimbursement Accounts (HRAs); Leave of Absence Premium Billing (LOA); Affordable Care Act Record Keeping, Compliance & IRS Reporting (ACA); Group Insurance Premium Billing; Property & Casualty Premium Billing; and Payroll Integration.
MyEnroll360 can Integrate with any insurance carrier for enrollment eligibility management (e.g., Blue Cross, Blue Shield, Aetna, United Health Care, Kaiser, CIGNA and many others), and integrate with any payroll system for enrollment deduction management (e.g., Workday, ADP, Paylocity, PayCor, UKG, and many others).
This article is for informational purposes only and is not intended as legal, tax, or benefits advice. Readers should not rely on this information for taking (or not taking) any action relating to employment, compliance, or benefits. Always consult with a qualified professional before making decisions based on this content.
