Multi-Employer Trust Retiree Billing Expansion
BAS stood up retiree billing and COBRA administration for 60+ employer groups in six weeks after a national provider failure — scaling to 26,600+ covered lives.
Large Multi-Location Employer
Custom Leave Billing Automation for Non-Standard 48-Week Payroll
BAS automated leave billing for a 3,000-life employer across hundreds of locations — building custom logic for a 48-week payroll cycle with bidirectional HCM integration.
3,000 Covered Lives
100s Locations Supported
48-Week Custom Payroll Cycle
Automated HCM File Feeds
Client Situation
The employer required leave billing support for a unique 48-week payroll structure — a non-standard cycle that standard administration platforms are not designed to accommodate. PTO credits generated during leave periods also needed to be calculated and transmitted back into the employer's HCM system, requiring bidirectional integration.
With 3,000 covered lives across hundreds of locations, the operational stakes of an incorrect implementation were significant.
Operational Challenge
The 48-week pay cycle required custom premium calculations that accounted for the non-standard billing periods. PTO credit calculations needed to run in parallel with leave billing calculations and feed back into the HCM system on a defined schedule. Standard leave billing logic could not accommodate either requirement without significant customization.
What BAS Implemented
BAS created custom calculation logic and automated file feed integrations between the leave administration system and the employer's HCM platform to support both the 48-week payroll structure and the PTO credit transmission requirement.
- Custom billing calculations for 48-week pay cycle
- PTO credit calculation integrated with leave billing workflows
- Automated bidirectional HCM file feeds
- Consistent premium collection across all locations
- Scalable implementation supporting hundreds of locations
Results and Outcomes
- Fully automated billing workflows for the non-standard payroll structure
- Consistent premium collection across all leave periods
- Streamlined employer administration across hundreds of locations
- Improved employee leave management with accurate PTO credit tracking
- Bidirectional HCM integration eliminating manual data transfer
Employer and Broker Impact
The broker successfully supported a non-negotiable client requirement that most administrators would have declined. The employer's unique payroll model no longer prevented consistent benefits administration.
Broker and Employer Impact: The broker successfully supported a non-negotiable client requirement while improving compliance and operational consistency.
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