Federal contractors and subcontractors with contracts or subcontracts valued at $150,000 or more must submit the VETS-4212 report to the U.S. Department of Labor between August 1 and September 30 each year. The 2025 filing deadline is September 30.
What the VETS-4212 Report Covers
The VETS-4212 report tracks the number of veterans in a contractor’s workforce, broken down by specific veteran categories such as:
Contractors must report these figures within standard EEO job categories, such as executive, professional, technician, sales, clerical, craft worker, laborer, and service worker roles.
Why This Matters for HR
This annual report fulfills requirements under the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA). Beyond compliance, it shows a company’s commitment to employing and advancing veterans in the workplace. Failing to submit the report or providing inaccurate information can result in penalties and may jeopardize eligibility for future federal contracts.
Who Must File
If your organization meets all of the following criteria, you are required to file the report, even if you do not employ any veterans:
Steps to File
Avoiding Common Errors
Late filings and inaccurate data are the most common compliance issues. HR teams should set internal deadlines well before September 30 and cross-check all data for accuracy before submission.
The VETS-4212 filing period is an opportunity for HR teams to assess and showcase their organization’s efforts to recruit and retain veterans. Accurate, timely filing not only meets legal obligations but also helps avoid potential penalties.
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