Simplify ACA Reporting with Our Affordable and Accurate Solution

As we move past the distribution of Form 1095 to employees and covered individuals, the focus now shifts to IRS transmissions. Employers must ensure timely filing of Forms 1094-B/C and 1095-B/C to remain compliant with the Affordable Care Act (ACA) reporting requirements.

Key Deadline for IRS Filing

The IRS requires that employers transmit their ACA reporting forms electronically by March 31, 2025, for the 2024 calendar year. This deadline applies to:

• Form 1094-B/C – The transmittal form that summarizes the information in the 1095 series forms.
• Forms 1095-B/C – Individual statements outlining health coverage provided.

Who Needs to Transmit?

• Applicable Large Employers (ALEs) (50 or more full-time or full-time-equivalent employees) must file Forms 1094-C and 1095-C to report offers of health coverage.
• Insurance providers and small self-funded employers must submit Forms 1094-B and 1095-B to report coverage details.

Electronic Filing Requirements

The IRS mandates electronic filing if an employer submits 10 or more IRS forms of any kind. Employers filing fewer than 10 forms may submit paper copies, though electronic filing is recommended for efficiency and accuracy.

Avoiding Penalties

Failure to file ACA forms accurately or on time can result in penalties. Employers should:

• Ensure all required information is complete and correct.
• Verify employee and dependent data, including Social Security numbers and coverage details.
• Double-check submission formats to avoid IRS rejections.

Timely transmission of Forms 1094 is an important compliance requirement for employers under the ACA. By staying organized and filing on time, HR professionals can help their organizations avoid penalties and ensure smooth IRS compliance.

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