Helping Employees Make Smart Choices About Website Cookies

As more organizations focus on cybersecurity awareness, one often-overlooked area is the use of cookies when browsing websites. While most employees are familiar with the pop-ups asking them to accept cookies, many click "Accept All" without fully understanding the privacy and security implications.

HR professionals can play an important role in guiding employees to make smarter choices online not just to protect personal data, but also to safeguard company systems and information.

Here are some key messages HR teams should consider sharing with employees:

1. Accept only necessary cookies.
   Most websites give users the option to accept only “necessary” or “essential” cookies. Encourage employees to avoid clicking “Accept All” by default and instead take a moment to review their choices.
2. Customize cookie settings when possible.Many cookie pop-ups allow users to selectively enable or disable categories like marketing or analytics cookies. Let employees know that they can (and should) tailor their cookie preferences based on what’s needed for the task at hand.
3. Be cautious on unfamiliar websites.Employees should be especially careful when visiting unknown or third-party sites. If they don’t need to interact with the site beyond a quick visit, advise them not to accept any cookies unless absolutely necessary.
4. Clear cookies regularly.Encourage employees to clear cookies and browsing data on a regular basis. This reduces long-term tracking and minimizes the risk of stale or outdated data being exploited.
5. Promote secure browser practices.You can reinforce company guidance by recommending the use of browser privacy settings, tracker blockers, or secure browsers where appropriate, especially for roles handling sensitive information.

As part of your ongoing security awareness efforts, consider including cookie management in cybersecurity training, onboarding resources, or internal newsletters. Even a simple reminder can help employees develop safer browsing habits, both at work and at home. While accepting cookies may seem harmless, it’s often a gateway to data sharing, targeted tracking, and potential exposure. HR can help reduce this risk by keeping employees informed and encouraging mindful digital behavior.

Benefit Allocation Systems (BAS) provides best-in-class, online solutions for: Employee Benefits Enrollment; COBRA; Flexible Spending Accounts (FSAs); Health Reimbursement Accounts (HRAs); Leave of Absence Premium Billing (LOA); Affordable Care Act Record Keeping, Compliance & IRS Reporting (ACA); Group Insurance Premium Billing; Property & Casualty Premium Billing; and Payroll Integration.

MyEnroll360 can Integrate with any insurance carrier for enrollment eligibility management (e.g., Blue Cross, Blue Shield, Aetna, United Health Care, Kaiser, CIGNA and many others), and integrate with any payroll system for enrollment deduction management (e.g., Workday, ADP, Paylocity, PayCor, UKG, and many others).