Employers may use MyEnroll.com to create a customized New Hire Enrollment Communication (NEHC) for newly hired employees. The NEHC is an email with specific instructions for proceeding through the new hire enrollment process. Employers who provide new hires with informational material (i.e. insurance booklets, privacy statements, etc.) can convert this material into PDF files and include them in the NHEC for distribution. This service reduces paper use, printing, and mailing costs. Additionally, by having new hire material included as attachments in the NHEC, employers can eliminate the time and effort it takes to organize, print, package, and distribute this material.
By converting new hire information to electronic documents (i.e. PDFs) and attaching them to the NHEC, MyEnroll provides employers with a reference trail consisting of information about who generated the NHEC and to whom and when the information was provided. This type of audit control can be particularly valuable when distributing Summary Plan Descriptions (SPDs), privacy notices, and other material to new employees.
The New Hire Enrollment Communication (NHEC) can be employer-specific with a customized email subject, body text, and document attachments. After set up, each new hire with an email address entered into MyEnroll through the New Hire Wizard will receive an automatically generated email message with attached documents within 24 hours.
Employers who are not taking advantage of BAS' New Hire Enrollment Communication service should contact their BAS Account Manager to review and develop the New Hire Enrollment Communication material and service launch date.